School Safety Grants

 

School Safety Grant News 

 

Things to Note

The project end date for both Round 1 and Round 2 grants is 12/31/2020, with final fiscal and program reports due in Egrants on 1/30/2021. Scroll down to find the most recent .pdf and Excel versions of the G2 form for your fiscal reporting convenience.

 

Please keep in mind that any unobligated funds after 12/31/2020 will be turned back to the Wisconsin Department of Justice – Office of School Safety.

 

School Safety Initiative required trainings reminder

Round 1 – 3 hours of Trauma Informed Care/ACES/Trauma Sensitive Schools training for all full-time staff. You’ll be asked to certify this took place when closing out your Round 1 grant by simply initialing our Round 1 Grant Certification Form.  You do not need to submit further proof of training unless requested at a later date.

 

Round 2 – Threat Assessment Team Training (one person per School Safety Intervention Team) and Adolescent Mental Health Training (10% of full-time teachers and counselors).

 

Haven’t completed these yet? There’s still time! Trainings are currently available and sessions are listed on our trainings tab of this website: https://www.doj.state.wi.us/office-school-safety/training-opportunities. DOJ is tracking attendees to the NASRO AMHT course and TAT and no proof will need to be provided by grantees. (If your school is using an alternative to the NASRO AMHT course, you must submit the additional information as separately specified on our website.)

 

Grant timeline information

Each SSI grant recipient chose a “Project period” that falls somewhere inside of the window of 6/1/2018 – 12/31/2020. No SSI grants were allowed to use a project start date prior to 6/1/2018, or end after 12/31/2020. All grant funded purchases must fall within this timeframe.

 

The “project end date” of the SSI grants is 12/31/2020. All SSI grant funds must be obligated (ordered by) by 12/31/2020, paid for, installed, and reimbursement requested from DOJ by 1/30/2021.

 

Any funds not obligated (ordered) by 12/31/2020 will be turned back to the Office of School Safety.

 

SSI has a 30-day “close out period” from 1/1/2021 – 1/30/2021. During the close out period, all outstanding balances must be paid, items must be installed, and the final fiscal and program report must be submitted to DOJ.

 

SSI Grants - Critical Incident Stablization Funds

This grant fund is meant to assist schools that need additional resources to respond or recover from a very critical incident. There are several qualifications that a school/district must meet prior to applying, and these funds are awarded differently than other school safety grant funds. A panel of representatives from the OSS Advisory Committee will review and determine if an application will be approved.

 

Please note that this is not a "round 3" grant. Schools may not apply for these funds retroactively, and schools must meet the criteria explained in the announcement. Schools/districts are not required to have been awarded previous DOJ school safety grants to apply.

 

The grant announcement is available here.

 

SSI Grants - End Date extended to 12/31/2020 

In response to the COVID-19 pandemic and Governor Ever’s Safer at Home Order, the DOJ Office of School Safety has extended the end date of the School Safety Initiative – SSIT and Mental Health Training grant period from August 31, 2020 to December 31, 2020. This extension is intended to assist all grantees that will not be able to meet grant training requirements or expend grant funds before the previously designated August 31, 2020 deadline. Grant contacts received a formal letter explaining the extension, the requirements, and the opt-out provisions on May 4, 2020.

 

Fiscal Report due date extension – 4/12/2020 

In order to assist you during this challenging period, the Wisconsin Department of Justice has authorized up to a 60-day extension of the reporting deadline for the Fiscal Report due on April 12, 2020. No request for an extension or additional approval is required. To avoid a delay in payment, however, we ask grant recipients that are still able to meet the existing reporting date please continue to do so.

 

If you will be unable to submit a Fiscal Report by April 12, 2020, please communicate with your Grants Specialist to coordinate the delayed submission of your report.

 

Please note that the eGrants system will continue to send an automatic delinquency notification which can be disregarded for the report due on April 12, 2020. At this time, the dates for the April-June and July-September reporting periods have not changed. 

 

OSS Complying with "Safer at Home" Order  

To comply with the “Safer At Home” order, all Office of School Safety staff is working remotely. While this adjustment period may cause minor delays in response time, your Grants Specialist is working diligently to adjust to this new way of working and will respond as soon as possible. If you have any questions about your grant, please reach out to your grants specialist via email, or call Stephanie La Haye, (608)282-5003 .

 

Requesting Reimbursement in Egrants through Fiscal Reports  

 

The Office of School Safety reimburses grant-related expenses on a quarterly basis only. To request a reimbursement you must complete and upload the following information in Egrants under School Safety Grants:

 

1.       A Fiscal Report completed in Egrants, inside the “monitoring” tab

2.       An accurate, signed G2 form

3.       A copy of paid invoices which reflect the requested amount of reimbursement

 

  

Round 1 & 2 Required Trainings

 

Round 1 Training Requirement: 3 hours of Trauma Informed Care/Trauma Sensitive Schools/ACEs training, completed by all staff. Due 8/31/2019

 

Details:

  • Requirement: 3 hours of Trauma Informed Care/Trauma sensitive schools training to be completed by all staff.
  • DPI modules are free and the DPI suggests modules 1-5 on their website: https://dpi.wi.gov/sspw/mental-health/trauma/modules
  • DOJ doesn’t require these specific modules, but because they’re free, we do list them in the grant announcement.
  • Schools can complete a different TIC/TSS/ACEs training if it directly addresses these topics, and is at least three hours

Round 2 Training Requirements: Threat Assessment Team Training (one person per SSIT) & 10% of staff trained in Adolescent Mental Health Training.

Due 12/31/2020

 

Details: “Establishment” of the SSIT team: was due August 31st 2019. "Establishment" means:

 

  • Members of the team have been identified (this must include one member of local, responding law enforcement. See grant announcement for more details).
  • Policies are in place (how often are you meeting, where are you meeting… etc.)
  • Team is using a “threat assessment protocol”. The Wisconsin School Threat Assessment Protocol is free. 
  • Attending the Round 2 required School Violence Threat Assessment Training will explain what takes place at SSIT meetings.

School Violence Threat Assessment Team Training

  • At least one member of the SSIT team must attend TAT training (Ideally, this would be a staff member at the schools, but we have allowed the law enforcement member to be the one who is trained in TAT as of 5/23/2019).
  • Tuition is free
  • Sign up here. 

Note: This TAT training is different from DOJ’s “Digital Threat Assessment Training”. The Digital Threat Assessment training is provided by 'Safer Schools Together’; it was developed through the need to keep pace with the ever-evolving technology challenges that face our students currently. “Digital Threat Assessment” isn’t required.

 

Adolescent Mental Health Training

 

Grant Guides and Resources

 

General Guides

Program and Fiscal Reports

Certification Forms: required before release of final payment

Direct Deposit Forms

Your school needs to be a registered vendor with the Department of Justice in order to receive reimbursement.  If you are not a registered vendor, please request the three documents (listed below) to your Grant Specialist. If your school is already registered as a vendor and you would like to delineate which account School Safety funds are deposited into, please complete section 1, 2, 5 and 6 of the Authorization for Direct Deposit form.  Note, these forms will require a copy of a current voided check or a bank letter on bank letterhead, signed by a bank representative. 

 

  1. Authorization for Direct Deposit
  2. New Supplier
  3. IRS W-9

 

Historic School Safety Grant Information

 

Round 1 School Safety Initiative Grant

The Department of Justice previously accepted applications for programs and projects related to school violence. The application deadline for this first round of funding was June 8, 2018. Expenditures enhanced or improved upon school or district efforts to prevent, mitigate, prepare for, respond to, and/or recover from violence. The Department accepted applications from school boards, operators of independent charter schools, governing bodies of private schools, and tribal schools. The materials from the first round of grant funding are shown below for reference purposes. Note that this first round grant application is closed.

Click to view the 2018 original School Safety grant awards (shows applications received, award date and amount)

 

Round 2 School Safety Initiative Grant

The second round of grant funding, utilizing the remaining $45 million, advanced baseline mental health and physical security improvements made in the first round of grant funding through advanced training for teachers on mental health; the creation of local teams of educators, counselors, and law enforcement to develop School Safety Intervention Teams that will assess threats and identify students in need of support; and additional physical security upgrades. K-12 schools-public, private, charter, and tribal-were eligible to apply for these grants.

 

Recipients are required to send at least 10 percent of full-time teachers and counselors to DOJ-approved 12-hour Adolescent Mental Health training by December 31, 2020. Schools may use grant funds to pay expenses incurred (tuition, travel, lodging, meals, substitute teacher pay, etc.). Schools must also establish a School Safety Intervention Team (SSIT), following DOJ guidelines based on the U.S. Secret Service model, which will engage in behavior monitoring, threat assessments, and intervention. Additional details are in the grant summary, below.

 

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