Security Date

Two dates can be used in this field: (1) the date of maturity (date that the security reaches maturity), or (2) the date of issuance (date the security was issued). If date of maturity is used it must be preceded by the letter “M” and if date of issuance is used it must be preceded by the letter “P”; e.g., P051385 for the issue date May 13, 1985.

When entering currency, the series year (four numeric characters and any alpha character suffix) must be included in the SDT Field. The series year is found on the face of U.S. Currency following the word “Series.” For example “SERIES 1963A” would be entered 1963A.

For Bank of Canada Notes (currency) enter the year which follows the word “OTTAWA” on the face centered immediately under the black bar on which is written “BANK OF CANADA-BANQUE DU CANADA”; e.g., “1954.” For NCIC purposes this data will be referred to as the “series year.”

The alphabetic character M or P is not to be prefixed to the series year of U.S. currency or Canadian notes. They are used only when entering the maturity or issue date of other securities.

Securities such as bonds, debentures, notes, and other certificates acknowledging debt usually set out a specific date when they become payable to the owner (maturity date). Maturity date is to be entered in the SDT Field when it appears on the security.

Certain securities such as stock certificates represent shares of ownership in a corporation and as such have no maturity date. Others, such as traveler’s checks and money orders are documents that can be cashed if appropriately signed or endorsed. For such securities, the date prepared or issued should be entered as issue date.

If a money order was stolen before it was issued and no issue date appears thereon, the word “BLANK” is to be entered in the SDT Field. An agency inquiring upon a recovered money order of the same serial number, that has a date of issue, will retrieve a record that contains the word “BLANK” in the SDT Field. In this case, the inquiring agency can assume that the date of issue was added by an unauthorized individual.

The issue date of each U.S. Savings Bond appears in the upper right-hand corner on the face side. The issue day is always the first day of the month in which the bond was issued. The month and year of issue follow the wording, “Issue date which is the first day of.”

Security Date Edits