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The general guideline to query a record is to use all the available data. A response from the NCIC Convicted Person on Supervised Release File may be returned when a person is queried, or if vehicle information is included on the entry, when a vehicle is queried. An inquiry of the Wanted Person and/or Vehicle Files will result in the automatic cross-search of the NCIC Convicted Person on Supervised Release File.
The CIB Probation and Parole File is searched on queries of the Wisconsin Criminal History File by name, sex, race and date of birth. The inquiring agency may use one of the minimum data combinations listed below to limit the query to the Probation/Parole File only.
Because multiple records from several files are available when the query wanted person transaction is used, multiple records concerning one individual may appear in any response.
When the inquiry contains a name and DOB, the date of birth in the inquiry must match the date of birth in the NCIC record plus or minus one year of birth before a record will be retrieved. When the subject of the inquiry uses more than one DOB, the person’s name should be checked using each available birth date. Sex and race should be included to minimize multiple hits by limiting the scope of the name search. Including sex will cause NCIC to search only those records containing the same sex code as the sex code in the inquiry. Also, the inclusion of race in an inquiry can limit the search made by NCIC.
Query CIB Probation and Parole File - Minimum Data Combinations
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