Additional Guidelines for Identity Theft Record Entry

1.  The entering agency must account for all fields in the Identity Theft File record format. In the original entry, all available data must be entered.  Missing data obtained at a later time should be promptly added through the use of a modify message. Guidelines for the entry of aliases and/or other additional identifiers as a supplemental record to an identity theft record are located in Supplement Identity Theft Record Section of this chapter.

2.  If a DOB is the only known numerical identifier, it must be a valid Gregorian date or the entry will be rejected.

3.  All numerical identifiers except the ORI and the MNU are to be entered omitting spaces, hyphens, and symbols.  A hyphen may be used in the OCA Field, and a hyphen is used to separate the first two alphabetics from the number itself in the MNU  Field. If the MNU exceeds 15 characters, the first 15 characters should be entered in the MNU field. The full MNU should be entered in the MIS Field.

4.  An ORI attempting to enter a record on a person it already has entered will receive a reject message.  An entry on the same individual will be accepted providing the originating agencies are different.  The agency making the second entry will receive the record already on file at the time the second entry is acknowledged.  This notification should lead to some form of communication between the two agencies because valuable lead information might be available.