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When only one numeric identifier is used in an Identity Theft File inquiry, the response will include only the record on file containing that specific numeric identifier. For example, if an inquiry contains only the Social Security number, the response(s) will include records on file with that Social Security number even though there may be other records on file for the same individual that do not contain that particular number.
An agency making an inquiry with limited personal descriptors should make a second inquiry using all available identifiers contained in the response record to ensure the receipt of all records on file that could possibly pertain to the person in question.
An NCIC inquiry containing a DOB will search on the exact date of birth unless the expanded date of birth field contains a “1”. It will then search plus or minus one year.
When the subject of the inquiry uses more than one DOB, the person’s name should be checked using each available birth date. NCIC will search for all matching records that contain the same DOB and a surname that is a phonetic match to the surname in the inquiry.
A specific race in an inquiry can limit the search made by NCIC. The race field codes and the race codes that NCIC will search in an inquiry follow:
|
Code |
Race In Inquiry |
Race Codes Searched |
|
A |
Asian or Pacific Islander |
All |
|
I |
American Indian or Alaskan Native |
All |
|
B |
Black |
All except W |
|
W |
White |
All except B |
|
U |
Unknown |
All |
When the inquiry contains a name and an alphanumeric identifier other than DOB, i.e., the SOC, FBI, or MNU, a name search is not generated. In this situation, only the alphanumeric identifier is searched. Including sex and race in this inquiry will not confine the search.
If an alphanumeric identifier is not available, an alphabetical search by name can be requested by contacting the FBI CJIS staff.
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